Executive Assistant II

JOB DESCRIPTION PPD's mission is to improve health. It starts as an idea to find a cure. It becomes a life saved. All in-between, it's you! We know that meaningful results not only require the right approach, but also the right people. We invite you to re-imagine health promoting protocols with us, working alongside our talented, bright, and energetic teams. Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments. At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees. The Executive Assistant II provides senior-level administrative support for multiple leaders (VP+ and above), effectively managing the day-to-day administrative functions including planning, organizing, and scheduling. Essential Functions: Composes, copies, and distributes correspondence and memoranda, reports, documents, forms, and tables as requested Inventories, orders, and distributes office supplies Sorts and distributes incoming mail, correspondence, and other printed material Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion Coordinates details of onsite and offsite meetings and conferences including catering needs Collects, compiles, and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files. Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences. May supervise or lead other administrative support staff. Job Qualification Education and Experience: High school/secondary school graduate or professional certification Previous administrative experience (comparable to 3-6 years) or an equivalent combination of education, training and experience that provides the knowledge, skills, and abilities to perform the job. Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job. Years of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions. Knowledge, Skills and Abilities: Good knowledge of company operations, policies, and procedures. Strong Microsoft Office skills. Strong communication, organizational and interpersonal skills. Ability to identify and set priorities and effectively perform a variety of task simultaneously. Ability to deal professionally with highly confidential information and matters. Strong attention to detail and accuracy. Positive attitude and ability to work effectively with others at all levels of the organization. Ability to lead and provide task assignments and direction to other administrative or clerical personnel. Working Environment: PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary for typical working hours. Ability to use and learn standard office equipment and technology with proficiency. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. PPD Defining Principles: We have a strong will to win - We earn our customer's trust - We are gamechangers - We do the right thing -We are one PPD - If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world's most urgent health needs, then please submit your application – we'd love to hear from you! Diversity Statement PPD is proud to be an affirmative action employer that values diversity as a strength and fosters an environment of mutual respect. PPD is committed to providing equal employment opportunities without regard to age, race, color, pregnancy, national origin, religion, sex, gender identity, sexual orientation, disability, veteran status or status within any other protected group.